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What's Happening Within the CKLAG Committees in 2002?

EXECUTIVE COMMITTEE

 

May – Executive Committee

• Established Friday, October 4, as the date of the Annual General Meeting of all CKLAG Committees, in the Board Room at the St. Clair Catholic District School Board in Wallaceburg.

• Treasurer’s Report was reviewed and membership fees for 2002 were established.

• Annual Report 2001 was distributed to all member organization, and is available on the CKLAG web-site.

April – Executive Committee

• Received and responded to two more inquiries about associate membership
• Resolution to request an exception from sending prudential support to Bluewater Power for all CKLAG member organizations
• Established Friday, October 4, 2002, 9 a.m. to 1 p.m. for CKLAG’s Second Annual General Meeting, to be held at the Oaks Inn in Wallaceburg, for all CKLAG Committee members.
• Approved new logo for CKLAG, consisting of several puzzle pieces linked together, in a green colour, representing the CKLAG members working together, with the green colour depicting the strong agricultural base of Chatham-Kent and Lambton Counties
• Received a report on estimated savings achieved through the efforts of the CKLAG Standing Committees for 2001, calculated at over $1.9 million, with an accumulated total savings since its inception in 1999, at over $5.9 million
• Received a draft of the Annual Report 2001 to be published and distributed to all CKLAG member organizations

February – Executive Committee

• Received an inquiry about associate membership

• Received report from Executive Coordinator on the current activities of the Standing Committees

• Discussion on new initiatives and goals for Executive Committee

• Received Treasurer’s Report and notice of upcoming membership renewals

 

 FINANCE COMMITTEE

June – Finance Committee

• Municipality’s pilot of Electronic Transfer of Bank Payment files was reported by Stuart Wood as being a great success.  It the human error rate to zero and saves one and one-half person in staff time.

• The Banking Agreement is to be reviewed and considered for extension for an additional year.

February – Finance Committee

• Continue to review piloting of (a) electronic transfer of bank payment files and (b) electronic bill presentation
• Review of Banking Agreement with CIBC which will expire in June 2003 – for information of members
• Collecting policies on mileage, travel and conference expenses for comparison and best practices

January – Finance Committee

• Nominated Stuart Wood as Chair for 2002, and nominated Ron Andruchow as Vice-Chair for 2002
• Reviewed data collected on usage of daily car rental and feasibility of a joint agreement to purchase, which was referred to the Operations/Purchasing Committee for their consideration.
• Continue to review piloting of (a) electronic transfer of bank payment files, (b) electronic bill presentation and (c) bond credit ratings

 

HUMAN RESOURCES COMMITTEE

 

June – Human Resources Committee and Training Sub-Committee

• The Joint Training Committee reported on the successful completion of local training in Oracle 8i for5 CKLAG members at a savings of $22,500 over the cost of the same training in Toronto.  Training needs in CISCSO is to be investigated.

• A sub-committee was established to prepare a draft contract for an EAP program with Family Services, to be reviewed by the members at the next meeting.

• The Committee received a report on an “Attendance  Management Workshop” held in Toronto by Hicks Morley, et al.

May – Human Resources Committee and Training Sub-Committee

• A training session in Oracle has been arranged, to be held in June 2002, in Chatham for CKLAG members. 

• A procedure for sharing training resources and training information was discussed.

April – Human Resources Committee and Training Sub-Committee

• Received presentations from St. Clair College, Lambton College, Ridgetown College and Polar Bear Training (formerly PPI) on the training programs and services they can offer CKLAG
• Decision to utilize the CKLAG web-site to post training needs and training opportunities of the CKLAG member organizations
• A work team was established to investigate and implement Oracle training through Polar Bear
• Forms of Intent to Participate in the EAP and/or Wellness initiative have been collected from members
• A report on a bulk purchase of EAP will be prepared for presentation to the Executive Committee at their next meeting.  The Municipality of Chatham-Kent volunteered to implement a Wellness Program for their employees, working together with the Medical Officer of Health

March – Human Resources Committee and Training Sub-Committee

• Discussion on strategies to provide joint training opportunities, and invitation to training providers to make presentations at the next meeting
• Dr. Pudden, Medical Officer of Health for Chatham-Kent and staff of Family Services, were invited to join in the Committee’s discussion on provision of EAP and Wellness Programs for CKLAG organizations

February – Human Resources Committee and Training Sub-Committee

• Joint Training Committee presented a business plan for shared training, which demonstrates cost savings and cost avoidance.  The Committee will collect data on training needs
• Received presentations from FGI World and Mercer Associates on a business plan for EAP and Wellness

January – Human Resources Committee and Joint Training Sub-Committee

• Invitation to Joint Training Sub-Committee to attend the H.R. Committee meetings, to help coordinate training initiatives
• Identified goals for 2002 in the area of joint training initiatives, WHMIS training, continue benchmarking, especially regarding attendance, and a bulk purchase of EAP and/or Wellness Programs

 

INFORMATION TECHNOLOGY COMMITTEE
 

June – Information Technology Committee

• A presentation on Orion On Point was given to interested members.

• Members reviewed information from Stratacache/Packeteer, which is being piloted by the St. Clair Catholic District School Board.

• A representative was appointed to the sub-committee reviewing the feasibility of a tender for the purchase of Building Security Cameras.

April – Information Technology Committee

• Dell representatives were invited to the meeting to discuss future joint purchase of Dell computer products
• Received presentation from Stratacache re Packeteer product for monitoring the usage of the WAN internet

March – Information Technology Committee

• Each CKLAG member will invite their Dell representative to attend the next meeting for discussion about a joint purchase of computers
• Bell sent sign off documents to the participating members
• Information on “OStar Red” (Ontario Small Town and Rural Economic Development) - funding program was shared
• Presentations by vendors for Packeteer and Orion On Point software will be arranged for the next meeting
• A demonstration on portable video conference equipment is to be made by the Lambton Kent District School Board

 February – Information Technology Committee

• Members continue to monitor the WAN project with Bell, and are working with Bell staff to correct invoices and billings
• Committee received information on training opportunities through Union Gas
• Work on the business plan for Connect Ontario grant deployment continues

January – Information Technology Committee

• Discussion on sign-off documents with Bell Canada for the WAN project
• Report on business plan being developed regarding the deployment of the funds received under the Connect Ontario grant for $1.5 million
• Staff of Municipality of Chatham-Kent offered to host the CKLAG web-site and to act as a resource to the Executive Coordinator in maintaining this site
• Committee reviewed a spreadsheet detailing the Acceptable Use of Computers policies of all CKLAG members, to determine best practices
• Goals for 2002 were identified and prioritized

 

 OPERATIONS/PURCHASING COMMITTEE
 

June 2002

• An RFP for the purchase of electricity has been drafted for the members to review and approve.

• An RFP for fire detection services and equipment has been prepared for review.  Information is being collected for an RFP on sprinklers and alarm systems.

• The revised, up-dated Purchasing Manual was reviewed and approved by the members, and will be made available on the web-site.

• Data is being collected to determine the feasibility of an RFP for the purchase of fasteners and upgrades for two-way radios.

May – Operations/Purchasing Committee

• The photocopier tender was awarded to Canon, with each participating CKLAG member signing individual contracts.

• Review and revisions of the Purchasing Manual were made.

• Tendering information for (a) Electric Lamps and Ballasts, and (b) Fire Detection and Protection Equipment, was collected.

April – Operations/Purchasing Committee

• Data is being collected for the fire detection and fire protection equipment tenders, for an RFP
• Projects identified and prioritized include:  Two-Way Radio Upgrades, Daily Car Rental, Fasteners, Safety Supplies and Security Cameras

March – Operations/Purchasing Committee

• Discussion on identification and prioritization of goals for 20RFP for Procurement of Electricity is ready to be published and will be sent to members for their input on the final RFP
• Approved Evaluation Forms for CKLAG’s contracts, one to be completed by the vendor and the other, by the purchasers

February – Operations/Purchasing Committee

• Continue review and revision of the Purchasing Procedure Manual
• Fine paper tender with Buntin Reid was extended for a second and third year.  Members who are not yet participating can opt in at any time
• A work committee was established to review a daily car rental contract

January – Operations/Purchasing Committee

• Nomination for Chair for 2002 resulted in Wayne McLellan returning as Chair, and Jane Morrison was nominated as Vice-Chair
• Review and revise the Purchasing Procedures Manual
• Joint contract for purchase of Natural Gas from Coral at 17.9 cents was finalized
• Contracts with Enable Consulting re Electricity Deregulation have been signed
• Work on the renewal of contracts for electric lamps and ballasts, fire alarm servicing, fire equipment servicing and fine paper has begun